Job Title:	Culture Development Event Producer
Service Area:	Culture & Libraries
Team:	Culture & Library Development Team
Grade:	VR8
Hours/weeks: E.g. 40 hours/52.14 weeks	Full time – 40 hours
Base location:	Redbridge Central Library
Reports to: Job title	Culture & Library Development Manager
Responsible for: Job titles of direct reports	Temporary, casual and volunteers as appropriate
Role purpose and role dimensions: Overview of the job	Event and Production Management Support the Culture & Library Development Manager on the management and coordination of events provision within Culture & Libraries. Lead on the safe delivery of the Culture & Libraries event programme including Redbridge Outdoor Arts, Fabula Festival, Black History Month, Day of the Dead and Christmas. These events take place in outdoor spaces, venues and libraries in the borough including Ilford Town Centre, Ken Aston Square, Valentines Mansion, libraries and parks. Key duties include leading on administration of town centre and outdoor spaces applications to the council, applying for Temporary Event Notices, drafting Risk Assessments, producing Method Statements, and collating relevant health and safety documentation from artists. You will also lead on artist liaison, checking through artists’ technical requirements and documentation, conducting site visits in person or virtually, booking accommodation, raising invoices, and drafting contracts. Leading on recruitment and management of casual staff, sourcing contractors, and developing the seasonal volunteer programme for the Culture Team.
Key external contacts: Organisations	London Borough of Redbridge Without Walls Touring Network Partnership Artists and contractors UK-wide arts and literature organisations
Key internal contacts: Job titles or groups of staff	Culture and Libraries Development Teams Vision Events Team Various venues manged by Vision
Financial dimensions: Budgetary responsibility & amount. Equipment, cash, property etc. for which employee is responsible.	Production budgets of no more than £50,000 Culture Team infrastructure, equipment, and storage
Key areas for decision making:	Continuous decision making in relation to production management and health and safety of the public at events Decisions regarding contractors, event planning, effective budgeting, and provision for artists Frequent decision making in relation to the analysis of performance and judgements in relation to the improvement of performance
Other considerations: E.g., working patterns	Attendance to work on weekends and evenings, early mornings, and late nights as necessary.

Key accountabilities and result areas:	Key elements:
Planning and delivery of the Culture & Libraries event programme	This will involve: Managing the overall safe delivery of the Culture & Libraries Development event programme, leading on health and safety, including risk assessments and event documentation, and event schedules and procedures to ensure timely delivery. Site managing events including co-ordinating the equipment set up and acting as the first point of contact for casual event staff, contractors, artists and volunteers. Ensuring events are delivered in line with industry guidance and HSE, sourcing competitive infrastructure, assessing staffing requirements and volunteer roles. Researching and developing cost effective infrastructure solutions to support the delivery of events.
Artists Liaison	This will involve: Communication with artists, drafting contracts, discussing tech specs, requirements, and payments Being the first point of contact for artists on-site, being responsible for the welfare of artists throughout the duration of the event including get-in and get-out and pre and post event liaison
Infrastructure & equipment	This will involve: Being responsible for pick-up and delivery of event equipment, keeping inventories up to date and managing the event store
Recruitment	This will involve: Recruiting and managing event casuals, volunteers, and event contractors

General accountabilities and responsibilities
The above-mentioned duties are neither exclusive nor exhaustive. From time to time the post holder will be expected to undertake any other responsibilities commensurate with the grade and post

The job holder will be also expected to:

To adopt Vision’s Values and personal charter
Contribute to deliver Vision’s Sustainability Strategy
Comply with GDPR legislation and Vision’s Code of Conduct and maintain a high standard of personal conduct, including, honesty and integrity.
Committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. A DBS will be required for all regulated positions.
Committed to fostering a positive and inclusive culture and upholding our values to build a diverse and inclusive workforce which is reflected in the services we provide within our communities
Provide customer service excellence
Responsible for own Health and Safety, those of your colleagues and service users

Culture Development Event Producer

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